Has the trip been approved by school administration?
Is this trip an official "school sponsored" trip?
No. The school administration has approved the trip dates and the out of state nature of
the trip, but the trip cannot be classified as “school sponsored”—“school sanctioned” is
more of a correct term. Why is that? Because the trip is optional for students (not
required), paid for by the students (not the district), and liability for the trip should any
accidents occur would fall upon private insurance carried by the tour company, the
student’s families, or private trip insurance purchased prior to the trip (see below).
Can we purchase trip insurance?
Yes. Bob Rogers Travel provides access to an independent, private insurance company
for your trip if you so choose to participate. Alternatively, you may purchase trip insurance
through your own travel agent. Neither the tour company nor the school district are brokers
for this type of insurance.
Why the strict participation guidelines?
Our trip is a privilege for our band students. We and the school administration feel strongly
that a trip this far from home for this period of time should be made by responsible,
committed students. The guidelines are set-up to ensure this has every opportunity to occur.
Why are deposits non-refundable?
Your initial deposit is your commitment to the trip, and tells us (and the tour company) what
plans need to be made for transportation, hotels, tickets for attractions, etc. Future
deposits, besides splitting the overall cost into manageable chunks, will pay for more and
more of the trip’s activities as the tour company receives them.
How will fundraising be configured into the payment schedule?
Fundraiser money will be applied to each student’s travel account as each fundraiser
concludes. We will keep a running tally of fundraising and payments made to a student’s
account. Approximately two weeks before each payment is due, we will send the tallies in
to Bob Rogers Travel (our tour provider). Your scheduled payment will be prorated to reflect the fundraising we deposit on your behalf.
How much of each fundraiser will my student receive for his or her trip?
The amount of profit varies with each fundraiser, but we try to aim for 50% or better profit
What fundraisers are available?
The following fundraisers will occur between now and the departure date. More will be
- Athletic Concession stands (many throughout the spring, summer, fall and winter)
- State Fair SEP Park and Ride Workers
- State Fair Park and Ride water sales
- Frozen food sales
We want to pay for the trip with a single check and not worry about fundraisers or payments. Can we do that?
Why is your payment schedule set-up the way it is?
The tour company and the SEP Band have a signed contract that specifies payment dates
due to the company. Our payment schedule follows these agreed on times.
How much should we plan for spending money for food and souvenirs?
We suggest $30.00 to $40.00 per day for shopping and food. Nine meals during the trip
are covered in the package price.
What is the cost for chaperones?
Chaperone costs are usually based on double occupancy, and therefore are a bit higher
than the quad-based student price. Double occupancy is $1050.
How many chaperones will be selected?
The number of chaperones will be based on the number of students we have
participating on the trip. We will aim for at least 1 adult per 10 students, not including the
My son or daughter is on medication. How will you handle this?
We plan to have a certified medical professional with us on these trips who is a parent.
This person will keep the medications and maintain a log for dispensing medication. You
will check-in your child’s medication with this person on the day of departure. With specific
instructions. Further, there will be a medical backpack on each bus with basics in case of
headaches, upset stomach, or other unplanned medical needs.
My child is an underclassman. Should I wait to send him/her?
No. This trip is only scheduled every four years, so this will be your child's only opportunity to participate.